Being a Supplier and Contracts Manager: The Epic Odyssey

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Have you ever pondered what it truly takes to ascend to the ranks of a Supplier and Contracts Manager? Dear readers, brace yourselves… This role is not just a job; it’s a quest that demands Herculean knowledge, an arsenal of skills, and the ability to juggle more tasks than a one-armed juggler on roller skates. Buckle up, because we’re about to dive deep into the vast expanse of responsibilities that come with this extraordinary position!

Title: Supplier and Contracts Manager

Role Duration: Permanent (You’d hope, because who would voluntarily sign up for this job temporarily?)

Purpose of the Role: To be the maestro of contracts, the wizard of supplier management, and the saviour of the procurement universe.

Key Responsibilities:

Supplier Management Wizard

  • Master the art of contract adherence: Imagine being the contract police, making sure suppliers don’t sneak out of their agreements. “Stop right there! That clause is non-negotiable!”: You’ll oversee more contracts than a library. Your job is to ensure that suppliers play by the rules…
  • But also, become best friends with those suppliers and vendors. Be a master diplomat, forming alliances and exchanging business cards like a pro. They’ll invite you to their weddings, and you’ll send them Christmas cards. It’s a supplier-manager love story.
  • Be their best friend… but also, act as arbitration judge in resolving disputes.
  • Monitor supplier performance: You’ll be the conductor of the supplier symphony, ensuring they hit all the right notes and meet their contractual obligations.

Keep your Internal Stakeholders Happy

  • Negotiation is your superpower; channeling your inner negotiator, this part involves more negotiation than a hostage situation negotiation. “Okay, if you throw in free paperclips, we have a deal!” You’ll be haggling over contracts with finesse to secure the best deal for the internal stakeholder/budget holder/contract owner. (Not to mention navigating internal politics and negotiating around project requirements)
  • Craft proposals and business cases: You’ll be the bard, spinning tales of business excellence that captivate your audience.
  • You’re not just a contract guardian; you’re a multi-faceted hero, ready to extend admin, purchasing and system support to comrades in the fields of category, procurement, and operations.

Data and Systems Expert

  • System Yoda: develop superuser status and navigate the world of internal and external inventory management systems and guru of contract management systems.
  • Assist the Data Analyst: Because even Data Analysts need a sidekick.
  • Keep a vigilant eye on contract expiry dates: The calendar is your battlefield, and you’ll fight to ensure the best and most up-to-date pricing for your stakeholders. 

Top Strategist and Risk Preventionist

  • Mitigate supply chain risks and costs: This is like playing a game of whack-a-mole. One risk pops up, you whack it down, another one appears. Repeat.
  • Oversee data analytics: You’ll be the Sherlock Holmes of CMS data. “Elementary, my dear Supplier Manager.”
  • You’ll be the guardian of procurement excellence and support CIPS and savings initiatives.
  • Pioneer cost-saving endeavours: You’ll be the visionary, presenting cost-saving initiatives to the senior team.
  • Perform cost-saving sorcery: You’ll be the alchemist, turning lead into gold by finding alternative and cheaper products – while never compromising on quality and value/

Be a Leader

  • Command staff rosters: You’ll be the orchestrator of a complex ballet, scheduling staff, handling annual leave, sickness and playing the cover game like a seasoned actor.
  • Attend meetings: Lots of meetings. You’ll have a meeting about meetings.
  • Recruitment, training, and development: Because you’re not just managing contracts; you’re also managing people!
  • Nurture talent: You’ll be the mentor, guiding, training, and developing your team members.

Capability Profile:

  • Qualifications: A-Levels or equivalent (because you need to prove you can survive bureaucracy), Logistics/Supply Chain Management qualification (to navigate the maze of logistics), and CIPS Level 4 or above (because you’re basically a procurement superhero).
  • Skills: You’ll need MS Office Suite skills, especially Excel (to create spreadsheets that could rival the Encyclopedia Britannica), formidable negotiation skills (to negotiate deals of epic proportions) and knowledge of any industry-specific procurement regulations (because you’re basically a legal /compliance expert).
  • Experience: Project Management (because you’ll lead more projects than a Hollywood director), Inventory Management System Experience (because you’ll be swimming in data), Industry/Sector specific experience (because you ‘need’ to know the ins and outs of the entire business operation), and some years (at least 5 right?) of Procurement and/or Procurement Management Experience (because you need battle scars).

In conclusion

Being a Supplier and Contracts Manager is not for the faint-hearted. It’s a whirlwind of contracts, negotiations, meetings, and spreadsheets. It demands not only a broad spectrum of knowledge and skills but the courage to face a workload that would make Hercules sweat.  

We’re just grateful to be SaaS software developers, crafting contract management tools to assist Suppliers and Contract Managers in their epic odyssey!

It’s easy to get started.

Step 1

Book a demo of Accord with the team.

Step 2

We’ll chat through your requirements and see if Accord is right for you.

Step 3

We’ll send you demo access and our onboarding kit to help you decide what you need.

Step 4

You decide if we’re right for you. No pushy sales calls.

Step 5

Like what you see and hear? Let’s get you onboarded with Accord!

Book a demo